Proposed AAI Fee Increases 2025

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Revised Athletics Ireland Annual General Meeting 2024, including Proposed Fees

10am Saturday April 27th 2024

Crowne Plaza Hotel, Dublin

 The Athletics Ireland AGM will take place on Saturday April 27th 2024

Late last week, the AGM Syllabus, along with AAI and AAE Accounts for 2023 were emailed by Athletics Ireland. A number of clubs appeared not to have received these, however, it appears that, in several instances, the email went to the recipient's Spam Folder

Please Check Your Spam Folder!

The AGM Syllabus contains a number of motions which will significantly affect all clubs, along with Divisions and the County Board.
These motions will be discussed at our next County Board meeting, which will be held in the Meeting Rooms, at MTU Track, at 8pm, on Wednesday April 10th. All clubs are advised to attend

Along with discussion of these motions, the County Board is looking for nominations for County Delegates to attend the AAI AGM. The Board has arranged a bus to take the delegates to and from the AGM. Cork is entitled to 22 voting delegates, and it is critical that we fill our delegate quota

The final page of the AGM Syllabus is reproduced below, and the Full AGM Syllabus is also available for download, for anyone who has not received a copy.

Download the 2023 AAI Final Accounts (PDF File)

Download the 2023 AI Enterprises Final Accounts (PDF File)

Hardcopies of these documents will NOT be available at the AGM - Please download and print, or view on your own device

If you are not attending the AGM In Person, on Saturday 27th April, from 10.30am, you can join the AGM on Zoom (Meeting ID: 880 7478 5018. Passcode: 696726), but you will NOT be able to interact/participate

Annual General Meeting 27th April 2024

AGENDA

10am Registration

10.30 Presidents Welcome

10.40 Roll Call

11.00 Presidents Address

11.10 Minutes AGM 2022 approval

11.15 Auditors Report

11.20 Finance & Risk Report - Chair of Finance & Risk 2023 Audited Accounts & 2024 Budget Summary Appointment of Auditors

11.35 CEO Report

11.45 Adoption of Standing Orders & Appointment of Scrutineers

11.50 Motions 12.45 Governance Presentation

1.30pm President to close and advise of Congress 2025 date/venue

Lunch provided by Athletics Ireland & Social Opportunity

 

Motions

ADMINISTRATION

Motion 6.    The increase of the registration fee from the 1/1/2025 to Juvenile €20 and Senior €25

Rationale:
•    Applying the split of Juvenile members at €15/Senior €20 to 2024 and assuming we maintain 70k members (no growth) then we would receive approx. €300k extra in nett revenue in 2025.
•    Current reg fee is Juvenile €15 and Senior €20 since the 1/1/2019. Note inflation during this period has been approx. 20%.
•    For comparison, Swim Ireland senior fee is €49 going to €54, Cycling Ireland senior fee €136, Gymnastics Ireland senior fee €70.
•    This increase will be used to cover higher costs across the business as a result of inflation.
BOARD

Motion 6. Amendment
LOUTH
The increase of the registration fee from 1/1/2025 to Juvenile 20 euro and Senior 25 euro, this increase to also cover €1.50 per member for Directors & Officers Insurance.

Motion 7.    The increase of the registration fee for Juvenile and Senior members by €1.50 from the 1/1/2025 to cover the cost of Directors & Officers insurance

Rationale: Recommendation from Congress 2023

The cost to establish a group Directors & Officers insurance scheme for all Clubs, County Boards and Provinces is in the region of €100,000. This insurance cover is highly recommended for all Clubs, County Boards and Provinces. This insurance covers the cost of claims and settlement amounts made against your Club and the club's directors and managers, officers or key decision makers for alleged wrongful acts e.g. misleading statement, incorrect decision making, libel/slander, breach of duty, breach of trust or neglect. As an officer of the club you have unlimited personal liability. This policy would therefore protect the assets of the individual in the event of a claim.

The €1.50 fee increase proposed in this motion will be in addition to the €5 proposed in Motion 6.
BOARD

Motion 8.    The increase of the Club Affiliation fee to €500 from the 1/1/2025.

Rationale: Recommendation from Congress 2023

This motion will be withdrawn by the Board if motion 7. is passed. This motion offers an alternative mechanism to establish the Directors & Officers group insurance scheme

The increase of the club affiliation fee from the current €150 to €500 from the 1/1/2025. This increase covers the group cost of Directors and Officers liability cover for all AAI affiliated Clubs. This is a group insurance scheme and will save clubs who are currently purchasing this cover independently up to €200 each as the individual cost per club is approximately €550. All Clubs should be availing of this cover to protect their coaches and club officers
BOARD

Motion 9.    Athletics Ireland Affiliated Clubs, County Boards and Provincial Councils must apply for an AAI permit through the approved AAI system portal when organising an event (Recreation, Road, Track & Field & Cross Country) for their own Club, County or Province or on behalf of a third party

Rationale:
This motion is to clarify that all Athletics Ireland affiliated Clubs, Counties & Provinces must operate using the approved AAI system portal to obtain a permit. Note this ensures all appropriate events are recorded for insurance purposes for example all road races, County and Provincial Cross Country and Track & Field events.

Note club trainings, club and county leagues, development events, squad trainings do not require a permit. All National events are recorded separately and directly with the insurer and hence do not require County Board approval. However, all National event dates will be shared with respective County Boards to prevent date clashes.
BOARD

Motion 9. Amendment
Any unit of the Association, Club, Co Board or Province requiring an event permit on their own behalf or for another organisation must use the Association approved portal system

Rationale:
The wording 'organising an event (recreation, road, track & field and cross country)' describes practically everything a club and County Board does. An event can be used to cover every small club and county race, club and county leagues, development events (that word again) squad training etc that are the day to day life of our clubs - and can even include schedule training sessions. To have to apply for a permit for each one is not possible for our already overstretched club secretaries.
KILDARE

Effects of the Implementation of Motions 6, 7 & 8 on Cork Clubs

These figures are based on the 2023 Year-End Cork Registration figures

 Current Position - Based on 2023/2024 Fees

 
Effects of Motions 6 & 7

Motion 6 - Raising of Juvenile & Senior Registrations from €15 and €20 to €20 and €25 respectively AND (Motion 7) an additional €1.50 per registration, for Directors & Officers Insurance

Effects of Motions 6 & 8

Motion 6 - Raising of Juvenile & Senior Registrations from €15 and €20 to €20 and €25 respectively AND (Motion 8) an additional €350 per club, for Directors & Officers Insurance

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