Athletics Ireland AGM Syllabus 2024
Athletics Ireland Annual General Meeting 2024
10am Saturday April 27th 2024
Crowne Plaza Hotel, Dublin
The Athletics Ireland AGM will take place on Saturday April 27th 2024
Late last week, the AGM Syllabus, along with AAI and AAE Accounts for 2023 were emailed by Athletics Ireland. A number of clubs appeared not to have received these, however, it appears that, in several instances, the email went to the recipient's Spam Folder
Please Check Your Spam Folder!
The AGM Syllabus contains a number of motions which will significantly affect all clubs, along with Divisions and the County Board.
These motions will be discussed at our next County Board meeting, which will be held in the Meeting Rooms, at MTU Track, at 8pm, on Wednesday April 10th. All clubs are advised to attend
Along with discussion of these motions, the County Board is looking for nominations for County Delegates to attend the AAI AGM. The Board has arranged a bus to take the delegates to and from the AGM. Cork is entitled to 22 voting delegates, and it is critical that we fill our delegate quota
The final page of the AGM Syllabus is reproduced below, and the Full AGM Syllabus is also available for download, for anyone who has not received a copy. The accounts are not reproduced here. If you require a copy of the accounts, please contact AAI directly
Annual General Meeting 27th April 2024
AGENDA
10am Registration
10.30 Presidents Welcome
10.40 Roll Call
11.00 Presidents Address
11.10 Minutes AGM 2022 approval
11.15 Auditors Report
11.20 Finance & Risk Report - Chair of Finance & Risk 2023 Audited Accounts & 2024 Budget Summary Appointment of Auditors
11.35 CEO Report
11.45 Adoption of Standing Orders & Appointment of Scrutineers
11.50 Motions 12.45 Governance Presentation
1.30pm President to close and advise of Congress 2025 date/venue
Lunch provided by Athletics Ireland & Social Opportunity
AAI Board Motions
ADMINISTRATION
6. The increase of the registration fee from the 1/1/2025 to Juvenile €20 and Senior €25
Note
• Applying the split of Juvenile members at €15/Senior €20 to 2024 and assuming we maintain 71k members (no growth) then we would receive €324k extra nett revenue in 2025
• Current reg fee is Juvenile €15 and Senior €20 since the 1/1/2019. Note inflation during this period has been approx.
20%
• For comparison, Swim Ireland senior fee is €49, Cycling Ireland senior fee €136, Gymnastics Ireland senior fee €70
• It is not intended that this increase will be ringfenced, it will be used to cover higher costs as a result of inflationary adjustments
BOARD
7. The increase of the registration fee for Juvenile and Senior members by €1.50 from the 1/1/2025 to cover the cost of Directors & Officers insurance
Note - Recommendation from Congress 2023
The cost to establish a group Directors & Officers insurance scheme for all Clubs, County Boards and Provinces is in the region of €100,000. This insurance cover is highly recommended for all Clubs, County Boards and Provinces. This insurance covers the cost of claims and settlement amounts made against your Club and the club's directors and managers, officers or key decision makers for alleged wrongful acts e.g. misleading statement, incorrect decision making, libel/slander, breach of duty, breach of trust or neglect. As an officer of the club you have unlimited personal liability. This policy would therefore protect the assets of the individual in the event of a claim
The €1.50 fee increase proposed in this motion will be in addition to the €5 proposed in Motion 6
BOARD
8. The increase of the Club Affiliation fee to €500 from the 1/1/2025
Note - Recommendation from Congress 2023
This motion will be withdrawn by the Board if motion 7. is passed. This motion offers an alternative mechanism to establish the Directors & Officers group insurance scheme
The increase of the club affiliation fee from the current €150 to €500 from the 1/1/2025. This increase covers the group cost of Directors and Officers liability cover for all AAI affiliated Clubs. This is a group insurance scheme and will save clubs who are currently purchasing this cover independently up to €200 each as the individual cost per club is approximately €550. All Clubs should be availing of this cover to protect their coaches and club officers
BOARD
9. Athletics Ireland Affiliated Clubs, County Boards and Provincial Councils must apply for an AAI permit through the approved AAI system portal when organising an event (Recreation, Road, Track & Field & Cross Country) for their own Club, County or Province or on behalf of a third party
Note
This motion is to clarify that all Athletics Ireland affiliated Clubs, Counties & Provinces must operate using the approved AAI system portal to obtain a permit. Note this ensures all events are recorded for insurance purposes
All National events are recorded separately and directly with the insurer and hence do not require County Board approval However, all National event dates will be shared with respective County Boards to prevent date clashes
BOARD
